Piranha AGM 2023 – Agenda

PIRANHA AGM 2023

Date: Saturday 7th October 

Location: St Anthony’s Hall, Clontarf 

Time: 11am (Refreshments from 10:30)

AGENDA

– Chairperson Welcome and Intro

– Membership report

– Training report

– Women’s lead report

– Update on junior bursary

– Marketing report

– New to Tri report

– Events and social report

– Treasurer’s Report

–  Dublin City Triathlon

– Sub-committee volunteering 

Motions

1. Committee elections

-Any Other Business

– Q&A and close

PIRANHA TRIATHLON CLUB – COMMITTEE 2023/2024

The club is a completely volunteer run club and relies on the assistance of our wonderful members.  If you are interested in going forward for any role or indeed if you would be interested in volunteering in any capacity no matter how small please let us know.

The club invites nominations from interested members to fill a number of committee positions. The new committee will be elected at the AGM. If you are interested in any of the roles and/or require more details on what is involved please contact clubsecretary@piranhatri.com.

CHAIRPERSON – ADELE HALL WILL GO FORWARD FOR RE-ELECTION

The Club Chairperson is responsible for coordinating the running and operation of the club, organising and chairing committee meetings with a view to defining and achieving club goals and objectives,   and   acting as an official club contact and representative.    

SECRETARY – BRIAN STANLEY IS STEPPING DOWN. LISA STOUT WILL GO FORWARD FOR ELECTION

Recording the minutes of all club meetings is one of the most important functions of the secretary. The secretary maintains the minutes in a club record book, which serves as the official record of the club’s activities. Member attendance records of both regularly scheduled and special meetings are maintained by the secretary. In many clubs, the secretary also provides the above functions for the board of directors, maintaining separate minutes and records of board meetings.

MARKETING & WEB SITE – MICHAEL LYNCH IS STEPPING DOWN, FAYE MANSFIELD IS GOING FORWARD FOR RE-ELECTION AND OWEN INGARFIELD IS GOING FORWARD FOR ELECTION

The main roles of the marketing, web and PR officer(s) are:

• Update the website, activate and manage all accounts;
• Post stories and source race reports;
• Keep Facebook, Instagram and Twitter up to date;
• All website admin;
• Manage any additions to the website;
• Manage official Club WhatsApp group;
• Creating and distributing email newsletters; and
• Writing & distributing press releases and handling press

TRAINING COORDINATOR – SEAN WALSH AND DANIELLE O’RIORDAN WILL GO FORWARD FOR RE-ELECTION

The main roles of the training officer(s) are:

• To ensure that members are aware of club sessions and try to ensure members attend appropriate number and type of sessions;
• To work with the Swim Captain, Bike Captain and Run Captain to ensure the delivery of appropriate training sessions and plans;
• To develop, implement and review as necessary recruitment procedures for all coaches and assistant coaches;
• To work with the full coaching staff to ensure the delivery of appropriate training sessions;
• To monitor and consider modifying the type and number of training sessions offered by the club as appropriate

MEMBERSHIP – MARLON MAJOR WILL GO FORWARD FOR RE-ELECTION

The main roles of the membership officer are:

• Respond to membership inquiries (mostly via email);
• Process any new membership requests;
• Liaise with new members and new to Tri committee members;
• Supply Westwood with regular updates of membership list for the issuing of access cards;
• Make sure all members have TI membership and are insured to train;
• Download membership list off TI website and keep membership up to date; and
• Liaise with Triathlon Ireland on membership matters as

FINANCE – SUSAN WYLIE IS STEPPING DOWN, BRIAN STANLEY WILL GO FORWARD FOR ELECTION

The main role of the Treasurer is to:

• Oversee the financial affairs of the club and plan for its ongoing financial viability;
• Manage the club financial accounts, and report on financial status to committee and members; and
• Operate the club’s financial process, managing bank accounts and all related invoicing and payment matters.

SOCIAL: MICHAEL LYNCH WILL GO FORWARD FOR ELECTION, ENDA TRAYNOR WILL GO FORWARD FOR RE-ELECTION

• Organise variety of social events during the year (Xmas party, Piranha Memorial Run post meet up, Club Champs afters, T.I. Awards night);
• Piranha Awards Night – organise nominations & prizes/trophies for all awards, locate and collate presentations;
• Organise any other random ideas that arise during the year.

NEW TO TRI – BER NOLAN AND EMMA JORDAN WILL GO FORWARD FOR RE-ELECTION.

• Create a calendar of events for the New to Tri programme;
• Organise events such as: Club Open Night, Transition Training, Open water swimming, New to Tri Coffee;
• Track down and encourage new members into signing up for races; and
• Choose a race for the New to Triathlon Club race.

PIRANHA WOMENS LEAD

The Women’s Lead will be the point of contact for the club so that information on new projects, ideas, workshops and seminars would all be sent to them from Triathlon Ireland and other sources.

The Lead will also get the chance to engage in discussions about how women want the sport to develop and what areas Triathlon Ireland can build and improve on. The Lead will disseminate the information to the club and feedback any suggestions, issues and ideas from the club.

Joanne Kennedy has volunteered to remain and Amelie Roland will come on board as joint Women’s Lead.

For further information on the motions above please contact a committee member. Complete information on all the topics above will be presented at the AGM.